---
title: How to Manage User Capacity and Time Off
description: How to Manage User Capacity and Time Off
---

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# How to Manage User Capacity and Time Off

Admins can set daily work capacity and schedule time off for users, which updates the Team Schedule view to prevent over-allocation. First, you need to ensure that you are in **Task Mode.**

**Steps:**

1. Navigate to **Settings \> Config.**
2. **Toggle** the **Task Mode On.**

![](https://help.eligeo.com/hs-fs/hubfs/image-png-Dec-26-2025-09-14-58-0653-PM.png?width=1914&height=871&name=image-png-Dec-26-2025-09-14-58-0653-PM.png)

To set daily work capacity and schedule time off for users.

**Steps:**

1. Navigate to **Settings** \> **Users**.
2. Click the **Edit** (Pencil) icon for a specific user.
3. Click the **Capacity & Time Off** tab.   
   ![](https://help.eligeo.com/hs-fs/hubfs/image-png-Dec-26-2025-09-17-47-3791-PM.png?width=1655&height=527&name=image-png-Dec-26-2025-09-17-47-3791-PM.png)
4. Under **Default Capacity**, set the standard **Hours per Day** (e.g., 8.00).
5. To schedule leave, click **Add Time Off**.
6. Select the **Type** (e.g., PTO, Holiday), **Start/End Dates**, and **Hours Off** (for partial days).   
   ![](https://help.eligeo.com/hs-fs/hubfs/image-png-Dec-26-2025-09-18-57-1785-PM.png?width=1914&height=818&name=image-png-Dec-26-2025-09-18-57-1785-PM.png)
7. Click **Save**.

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